ROOM SET UP

At only 4’11″ tall, audiences of less than 200 people appreciate when Merit is on a raised platform, 6″ — 12″.

For audiences of more than 200 people, 12″ — 24″ is best. Being elevated helps everyone see her- if only she could walk around on a riser 24/7! Occasionally, Merit will leave the stage and walk out into the audience so steps from the front of the platform are appreciated.

Ideally there would be no more than 10 feet from the first row of seats/ tables to the stage.

Merit does not speak from a lectern… ask her about the first and last time she did, it’s a great story! If it is necessary for a lectern to be on the stage for another part of the meeting, please have it set to the side of the stage for Merit’s presentation.

If Merit is not using visual aids in the program, screens should be raised or positioned off to the side. All equipment that is unnecessary for Merit’s program should be removed if possible.

If Merit is using visuals in the program, the screen should be positioned stage right and not in the center. See diagram:

She will bring a flash/ thumb drive with the PowerPoint presentation as well as her own Windows based laptop computer. She needs an LCD projector and screen (12 foot width minimum for breakout session, 24 foot for general sessions). She needs a 48 inch round or square table at the front of the room for her computer. She has her own remote clicker that uses a USB to a laptop.

While Merit is a gifted speaker, she is not gifted in the area of technology and GREATLY appreciates a technical savvy assistant in the room for set-up 1 hour in advance of program when possible.


Merit prefers a wireless lavaliere microphone because she needs her hands to talk. She often moves throughout the room so another option is a wireless hand-held microphone.

We will provide you with a master copy of Merit’s handout. Please have a copy available for each audience member as they enter the room or at their seat prior to the start of the session. Handouts and reference materials will also be available to attendees on a special, attendees-only page of Merit’s website after the conclusion of the event.

Hotel room reservations (non-smoking), preferably at the same hotel where the meeting is to be held, are to be secured by you, the client, guaranteed for late arrival, and should be billed directly to your organization. Merit Gest will be responsible for travel arrangements, non-refundable, (non-stop, when possible) coach fare, round-trip from Denver, Colorado.

Please arrange ground transportation (to and from the airport) and let our office know who will be meeting Merit.

Per the agreement, please remember that 50% of the fee is due to confirm your date and 50% is due immediately following Merit Gest’s presentation. An invoice (with the exception of jobs through a speakers’ bureau), including travel expenses and per diem, will be mailed immediately following the engagement.

Audio or video recording of the presentation, in part or whole, by the client for private or other distribution is prohibited and is NOT a part of our agreement.

Merit will bring a printed copy of the introduction to the event.

Questions?  Please feel free to call Shari at 720-789-5809.